Join our team!

TERM POSITION:  Administrative Coordinator

DESCRIPTION & REQUIREMENTS:
We are seeking a team player who is organized, accurate, detail-oriented, and interested in being part of the non-profit cultural sector. Our new Administrative Coordinator will provide administrative and clerical support to facilitate our literary programming, including THIN AIR 2015, our off-season series, and our one-off events. Duties include basic office reception and correspondence, managing databases, and offering clerical and administrative support to all members of the team. (See detailed Schedule of Tasks below.)

Mastery of Microsoft Office, particularly Word and Excel, is essential; training will be available for Mailchimp, SurveyGizmo, and other online support programs. Our successful candidate will have excellent organizational skills, a team-oriented attitude, and an ability to thrive in a deadline-pressure work environment.

Since our festival is bi-lingual, the Administrative Coordinator must have written competence in both English and French.

SPECIFICS:
Term: 16 February – 30 December 2015 (one term, with the possibility of renewal)
Hours: Monday – Friday, 9:30am – 3:00pm (25 hours/week)
Wage: $16,500 ($15/hour)

The Winnipeg International Writers Festival is a registered non-profit organization which abides by all Canadian employment regulations. Taxes and other employee deductions are processed at source.

TO APPLY:
Electronic applications preferred. Send a cover letter and resume, along with contact information for three references, to:

Perry Grosshans, General Manager  wiwfmanager@gmail.com

APPLICATIONS CLOSE JANUARY 26. We will only contact candidates we select to interview.

 

WIWF ADMINISTRATIVE COORDINATOR – SCHEDULE OF TASKS

The Administrative Coordinator will take primary responsibility for the sound operation of the Winnipeg International Writers Festival office, and will offer administrative support to ensure the successful delivery of all programming initiatives, including THIN AIR, the Spring and Fall Literary Series, the THIN AIR Used Book Sales, and other programming initiatives that might be implemented by the Festival Director.

NOTE: The Winnipeg International Writers Festival hosts events in both English and French; written competence in both languages is essential.

To that end, the Administrative Coordinator will:

•                     manage the WIWF office, including general office filing, correspondence, and upkeep of office machinery and services (fax, phone, computers, internet, etc); and act as the office receptionist, answering or redirecting telephone, email, fax, and in-person queries;

•                     offer administrative support to the Director, including but not limited to: managing information connected with featured or potential writers (contact data, schedule information, performance times/venues, travel and accommodation details); undertaking and tracking correspondence by mail, email, phone with featured and potential writers and publishers; managing email databases and survey sites; and preparing office documents (report submissions, business correspondence);

•                     offer administrative support to the General Manager in connection with basic financial and production business, including but not limited to: maintaining database for donors, advertising clients, and vendors; managing database for box office information and ticket sales; coordinating volunteer support for off-season Used Book Sales;

•                     offer administrative support to the Coordonnatrice du Livres en fête, including but not limited to: managing information connected with featured or potential writers (contact data, schedule information, performance times/venues, travel and accommodation details);

•                     offer administrative support to the School Program Coordinator in connection with school registrations and writer schedules;

•                     offer administrative support to the Publicist/Audience Development Coordinator (or designate) in connection with website and social media;

•                     offer administrative support to other members of the Winnipeg International Writers Festival team as needed, and as deemed appropriate by the Director;

•                     assume other duties as assigned.

 

The Administrative Coordinator works in close cooperation with the Director and General Manager and reports to the Director. 

Download a PDF copy of the Job Description HERE. 

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